Manager’s Information and Game Day Procedures

Online Check Procedures

All Rosters are frozen as of May 29, 2024, the Roster Freeze Date.  Documents will be verified no later than May 30, 2024.  No write in players will be allowed.  Players that do not appear on the match report will not be allowed to play.  You are provided generous rostering ability to account for contingencies.  Please ensure that all players are loaded into TGS and that a PDF Copy of your official Tournament Roster (this is not something that has to be out of Gotsport - you can just type your official tournament roster in word or excel and make it a PDF) and a copy of all player cards are loaded.  If there is any controversy as to a player’s eligibility, the documents loaded into TGS before the Roster Freeze Date will control.

Detailed Check in Procedures are Here. All player cards must be in one PDF. Your Official Tournament Roster is just that - a Tournament Roster and it must include all players that you plan to have participate in the tournament.

Online Check in Procedures are just like the in person check in procedures that you typically do at a tournament. Tournament staff will review every roster, the players entered into TGS and match the roster to the player cards that are uploaded. This has to be done on an individual basis, so please allow the tournament staff time to verify all documentation and accept your players. Once the players are checked in and accepted, you can add them to your event roster. All Jersey Numbers must be entered into the system (you do this after your players are checked into the tournament).

Instructions on how to print Match Reports can be found here.

All teams will check in with the referees at the field.  Before the Match, find the Referee.  This is the responsibility of the Team Manager, do not make the referee come find you.  I suggest moving to the center circle immediately following the end of the previous game.  The game will start on time and if one team is not checked in, they will have 10 minutes of running game clock to be completely checked in or will forfeit the match. There is no need to check in at the facility.  Check-in will occur with the Referee Crew at the field. Referees will be checking in players against the Match Report prior to each game that each team has no more than the max roster amount and that there are NO written in players on the game card (except for girls playing on boys teams - The TGS system can’t reconcile the girl players on boys teams so they must be added manually to the Match Report).

For Recreational teams that do not have player cards you will need an official roster from your organizing body.  As you do not have player cards, you will upload your official roster to both the roster and player card section of your team documents.  The roster should have pictures of the players and birthdates.  If you are not able to obtain a roster with photos, please be prepared to prove identity and birth date at the event if asked.  Further, recreational teams must complete and upload the #R002 form located here - https://usclubsoccer.org/forms-documents/ - as US Club soccer is our sanctioning event, this is required for all recreational players.  This form should be uploaded to your team documents section on TGS and you should bring the hard copies to the event.

TGS Help is available here - https://totalglobalsports.zendesk.com/hc/en-us

Game Day instructions  

Pre-Game

Both teams must ​have player cards and coach cards​ in​ case they are required​ ​by​ the referee prior to the match. 

BOTH teams must provide 3 copies of the Match Report​ to the referee before every match​, the Home team must submit the Match Reports to referees prior to the game. Match reports are located on your team Dashboard - outside of the event - so go to your Dashboard. TGS’s instructions on printing Match Reports is out of date.

Home Team Supplies the three game balls

Home team is in the light jersey and if the referee declares a conflict, the home team will be required to change.

Field Set up

Teams will set up on one side and spectators on the opposite side (Except at Laguna Hills HS Short Sided 11 v 11 - where both teams and spectators will set up on the Outsides of the fields) For an example see this article.  https://moderndadtopics.com/modern-soccer-parent-101-where-to-sit-on-game-day/ 

Game

Event Pins will be located at the field Marshal at Laguna Hills High School, ACCP (Aliso Canyon Community Park), and the Rancho Capistrano Saddleback Fields (Saturday only) and you may obtain them at any time during the event. 

Benches and Canopies are not provided, please ensure you bring your own.

There are no parking costs at any venues.

No spectators are allowed on the end lines of any field.

No Dogs are allowed at any field.

No Alcohol at Any Venue

Rules are located on the Tournament website under the information tab.

Post-Game

Both teams sign all 3 copies of the Match Reports, ensure you verify the scores on the match report.  Once the teams leave the field, the scores are final. Each team will keep a copy. Referee will retain the master copy.  Both teams should collect their player and coach cards from the referee​ if need be.​

SCORE REPORTING - Team managers will record the scores to the tournament staff and you may do so one of two ways 1) click report your score here or 2) email it to tournamentdirector.cfa@gmail.comto ensure that the match score is entered as quickly as possible.

Red Cards MUST be reported to the tournament director immediately.  Email tournamentdirector.cfa@gmail.com and include a copy of the match report (JPG is fine). Any disputes must be handled by the Referee at the field at the time of the dispute and only the Head Coach of the team may interact with the Referee.